Building Your Restaurant – Step 4 – Project Close-Out

The End is Near – Opening Soon!

You’ve done your homework.  You’ve gone through hours upon hours of preparations and planning.  Now, you’ve even been through the construction phase.  It’s time to close out the project.  This isn’t just a matter of signing off and throwing your doors open for customers.  There are certain things you should expect from your restaurant construction specialist at this point in the process.Restaurant Building Process Step 4

Project Close-Out Steps

Each restaurant construction company has its own way of doing things.  While some tasks are legally required, others are a matter of procedure and proper customer support.  If you choose LOTT Restaurant Construction, you can expect the following throughout this step.

 

  • A final punch list is created along with the restaurant owner or representative. This will help to identify any work that must still be completed before the job can be considered complete.
  • Any corrective work will be completed within the five days following that meeting
  • A mechanical walk through is provided. This is a thorough process typically requiring 2 to 4 hours and that involves the participation of owners and store managers.
  • The final financial documents are submitted, as are final waivers of lien

Your Close-Out Manual

After that point, copies of the close-out manual are provided.  LOTT Restaurant Construction provides 4 total copies of that manual.  Among them, 2 are hard copies and the other 2 are digital copies.

Owners Documents

There are 3 volumes that make up the manual.  The first volume contains the owner documents.  These include:

 

  • Certificate of Substantial Completion
  • Signed Final Punch List
  • Certificate of Occupancy
  • Permits & Inspections
  • Final Payment Affidavit of Liens and Claims
  • Final Waivers of Liens
  • Insurance Certificates

 

The Restaurant Copy of the Close-Out Manual

The second volume is the store copy, which contains:

 

  • Emergency Contact List
  • Maintenance Schedules
  • O&M Manuals
  • Subcontractor Warranties
  • Material & Equipment Warranties
  • Termite Treatment Certificate
  • Grease Duct & Hood Leak Test
  • HVAC Test & Balance Report
  • Construction Cleaning Checklist

The Third Volume of the Close-Out Manual

And finally, third volume includes the drawings, which include:

 

  • As-Built Drawings
  • DOB Approved Drawings
  • Record Drawings
  • Shop Drawings & Cut Sheets

 

This is the phase of the process in which the loose ends are tied up and everything is checked over.  It is also your best opportunity to make certain that everything meets (or exceeds) your expectations so that you can either arrange to have issues corrected or feel confident in knowing that everything has been completed properly.

 

When you work with a reputable restaurant construction specialist, you can know that every point on the punch list will be addressed promptly so that it won’t create any unnecessary delays in the project.  This time in the progress is critical to ensuring that you will be able to meet your deadlines.
That said, when this step is complete, it doesn’t mean that you’re on your own if any issues should arise with regards to the work that is done.  That is where the next step, the warranty, becomes a very important part of the process.

Posts in the 5 Step Restaurant Construction Process Series